DocWorks - the electronic filing cabinet

DocWorks™ has the fastest Internet based document retrieval speed in the market today. You can retrieve your documents from anywhere in the world as long as you have an Internet Explorer web browser.
DocWorks™ has the ability to search by date range, keyword, or if Full Text Search is enabled for that document type any word contained in the document.
128 bit encryption is utilized during the retrieval process to ensure the security of your documents.

DocWorks™ has the ability to search for documents in situations where you are not quite sure what the exact index information is. For example you can search for 1/1/* and find documents stored on 1/1/ and search across every year that you have documents stored under.

All files can be stored in the DocWorks™ FTS search engine. This is a very powerful feature that positions DocWorks™ as a search engine for all of your corporate data. Visualize your organization having the power to look inside the document and find all documents that relate to a given subject. For example: Search for all purchase orders placed by ABC company so that you can calculate the total purchase volume for a given client. In a legal application the firm can search for all case documents that relate to corporate filings.

You can index your documents via the web by simply sending them to the DocWorks™ import queue. Once the documents are in the indexing queue you can index them quickly and efficiently. This process is required to provide the key words for searching purposes.
DocWorks supports predefined "drop list" index fields. These can contain predefined words to help users index more quickly and accurately.

DocMerge is an advanced indexing feature that can eliminate almost all of your data entry relative to indexing your documents. The concept allows your group to take information that you already have in your computer systems and correlate it to the document that is being indexed. This is a simple process that can produce huge labor savings.

DocUpdate is an advanced index value updating feature that can eliminate almost all of your data entry relative to updating archived files. The concept allows your group to take information that you already have in your database and correlate it to the document that is already in DocWorks. This is a simple process that can produce huge labor savings and works very well for situations like automatically adding check numbers to invoices during an AP payment process..

The remote administration interface allows your assigned DocWorks™ administrator to set up users, workflow, versioning, departments, and document types.

DocWorks™ workflow is a powerful tool that aids in automating the sequence of events that take place relative to work process in your business environment and gives your organization the ability to route documents to individuals without leaving your desk. Since DocWorks is web-based, this strategy can be utilized to route documents to vendors and clients as well.

DocWorks™ can easily be configured to remind you to work on a document or to route a document to another colleague when you can complete the task quickly enough to satisfy the business requirement. For example: when a contract is due for renewal, DocWorks can email notify the user telling them that the document needs attention. This feature is also helpful relative to aging in AR functions and customer service..

DocWorks™ user filters are unique to DocWorks™ and will help administrators set default security profiles or business rules for the management of document access. These filters can be applied to restrict document access or to organize documents and present them to a user. For example: you filter a client so that they can only see their own documents or prevent a manager from wasting time looking at documents that are less then $1000.00 in value. This feature applies to individuals that work inside or outside of your organization.

DocWorks™ administrators can now manage users by the handful. That means that user profiles can be extended to whole groups of users saving administrators time and effort throughout the user management process.

DocWorks™ can store your documents so that they cannot be deleted or changed. When document modifications are required, DocWorks™ can manage the versioning of documents so that in the event that mistakes were made in the process of changing the document you can backtrack to the previous version without losing the information.

DocWorks™ has the ability to track everything that happens with your documents. For example every time someone makes a change, moves a document in workflow, deletes or views a document DocWorks™ logs the transaction so that there is an audit trail of all document interaction.

DocWorks™ gives users the ability to annotate documents during the work process. This can be as simple as adding a sticky note to the document or your users can set up a "rubber stamp" that they can apply to documents they work on. For example: a user that is responsible for approving orders can make a stamp with the word "approved by Mary" that they can apply to each document before sending it to order processing.

There are many ways to import files into DocWorks™. There is the DocWorks™ batch import process where files can be transferred en masse to the system. DocWorks™ accepts faxes, email imports and DocWorks™ also has a desktop file import utility that is available to all users of the system using the standard Windows browse interface. With this feature documents can be imported into the general indexing queue or they can be indexed by the user while the files are being imported.

DocWorks™ has the capability to store your email. If your email server is getting full or you just want to archive email for security or long term storage, these documents can become part of your corporate information archive.

DocWorks™ has the ability to store any document type. For example: your team can store Word, Excel, web, picture, CAD and other files to DocWorks™ through any of the DocWorks™ import methods. If your hard drive is getting full you can offload your files to DocWorks™ to relieve disk space issues..

DocWorks™ C.O.W. is a method of utilizing information that already resides in your business applications and printing them to DocWorks™ for display in a document format. For example: with this technology you can send all your invoices to DocWorks™ at the end of the month and DocWorks™ will automatically send copies to all of your clients.

DocWorks™ has a simple reporting model that puts the power in the hands of the user. As part of your document management strategy it is helpful to use the information that relates to the documents for reporting purposes. For example: you can use DocWorks™ to find how many transactions you have from each location of your company. The dollar volume you had in orders from a specific client. How much you spent with a vendor for a given year. Etc…

DocWorks™ is web based so it can be rapidly configured to work as part of your web Portal. Since over 90% of all corporate information resides on paper incorporating DocWorks™ will add volumes of information to your online knowledge base. This strategy can be applied for inclusion of both electronic and scanned paper files.

DocWorks™ has a complete, searchable help file online that is always at your fingertips. You can access this help file from any screen in DocWorks™ so that you have immediate help with any task or feature of DocWorks™.